With Belbo, you can record your team members' working hours to the minute. In the calendar, in addition to the shifts entered in the schedule, the actual start and end times of work for each team member are displayed. A monthly report provides information about the hours worked.
Types of time tracking in Belbo
You can record your employees' working hours in various ways:
- Recommended Time tracking based on target hours: This type of recording is suitable for full-time employees who have fixed target hours. Recording overtime and shortfalls can be done to the minute. Read more
- Time tracking based on the schedule: This type of recording is suitable for freelancers and hourly workers who do not have fixed target hours. Read more
- Simple time tracking only via the schedule: You enter the planned hours in the schedule and take the working hours from the schedule exports. This is only suitable for companies in which no overtime or shortfalls occur.
After you have decided on one of the first two variants, your team members can use the check-in function directly in the calendar. Depending on which variant you have chosen, the working hours entered in the schedule or the target hours in a team member's file will be taken into account as the basis for calculating overtime and shortfalls.
Start and end of work time
If working hours are entered for a team member, the "Start work time" button is displayed in the upper area of the calendar. Until the person has logged in, their working hours and appointments are displayed transparently. After work ends, your team members can check out so you can see when they left the premises.
Example of the buttons in the calendar:
Depending on whether you use target hours or the schedule as the basis for recording, the system compares the total checked-in time with the planned times after the evening checkout and calculates the overtime or shortfall hours for the day. You can find an overview of the evaluations of the time tracking here.
Restricting check-in times
You can set in the time tracking function settings that team members can only check in within a certain time window before the start of work, for example at the earliest 10 minutes before work starts. This prevents team members from building up overtime by checking in well before work starts.
Tip: If your employees have their own logins to log into Belbo on their personal mobile phones, you can prevent them from checking in with this login while on the go. Read more about employee logins with restricted rights here.
Break times
You can decide for yourself whether your team members should check in and out for their breaks:
- If you trust your team members to correctly follow the breaks entered in the calendar, they do not need to check in and out. The time tracking will record the break times correctly.
- If you want to monitor whether your team members are complying with statutory break times, you can also specify that they check out at the start of the break and check in when they resume work. If the employee takes a significantly longer or shorter break than planned, for example, this will also be recorded correctly.
- It is up to you whether you enter your employees' breaks as an appointment type "Break" in the calendar, or whether you store multiple working times in the schedule. The time tracking takes both variants into account.
In the example above, the time tracking report assumes in all variants that team members take the scheduled breaks, even if they do not check out and in again during break times. If it occurs in your team that people do not follow break times, we strongly recommend that they also log out and in again for breaks.