With Belbo, you can record your team members' working hours down to the minute. In the calendar, in addition to the shifts entered in the duty roster, the actual work start time and end time of the respective team members are displayed. A monthly evaluation provides information about the hours worked.
Types of time recording in Belbo
You can record your employees' working hours in various ways:
- Recommended Time recording via target hours: This type of recording is suitable for permanent employees who have fixed target hours. Recording overtime and minus hours can be done down to the minute. Read more
- Time recording via the duty roster: This type of recording is suitable for freelancers and hourly workers who do not have fixed target hours. Read more
- Simple time recording solely via the duty roster: You enter the planned hours in the duty roster and extract the working hours from the duty roster exports. This is only suitable for companies in which no overtime or minus hours are taken.
After you have decided on one of the first two variants, your team members can use the check-in function directly in the calendar. Depending on which variant you have chosen, the working times entered in the duty roster or the target hours in a team member's file will be taken into account as the basis for calculating overtime and minus hours.
Work start and end time
If working times are entered for a team member, the "Work Start Time" button is displayed in the upper area of the calendar. Until the person has logged in, their working times and appointments are displayed transparently. After their shift ends, your team members can check out so you can see when they left the business.
Example of the buttons in the calendar:
Depending on whether you use target hours or the duty roster as the basis for recording, the system compares the total checked-in time with the planned times after the evening checkout and thus calculates the overtime or minus hours for the day. An overview of the evaluations of the recording can be found here.
Restriction of check-in times
In the settings of the time recording function, you can specify that team members can only check in within a certain time window before the start of work, e.g. at the earliest 10 minutes before work begins. This prevents team members from building up overtime by checking in long before the start of work.
Tip: If your employees have their own logins to log into Belbo on their private phone, you can prevent them from checking in with this login while on the move. More on employee login with restricted rights here.
Break times
You can decide for yourself whether your team members should check in and out for their breaks:
- If you trust your team members to correctly follow the breaks entered in the calendar, they do not need to check in and out. Time recording will correctly record the break times.
- If you want to check whether your team members are taking the legally required break times, you can also specify that they check out at the start of the break and check in when they resume work. If an employee takes a significantly longer or shorter break than planned, for example, this will also be recorded correctly.
- It is up to you whether you enter your employees' breaks as an appointment type "Break" in the calendar, or whether you enter multiple working times in the duty roster. Time recording takes both variants into account.
In the example above, in the evaluation of time recording in all variants, it is assumed that team members take the scheduled breaks, even if they do not check out and in again during break times. If it happens in your team that people do not follow break times, we strongly recommend that they also log out and in again during breaks.