When you use time tracking with Belbo, all team members check in at the beginning of their work time and check out at the end. Here we explain what evaluations are available.
Working Time Report
Under Settings > Time Tracking > Report you will receive a comparison of the recorded and checked-in working times.
For the desired period (1) you will see the summary (2) as well as the results of the individual days (3), which add up to the current balance.
The report is prepared monthly and shows in a clear table the planned and actually worked time. Vacation or sick days are taken into account. Team members with appropriate admin rights can correct the recorded working times or make up for forgotten checkouts here (see section "Make Corrections" below).
Overview of recorded figures
In the table at the right edge of the employee line you will find the breakdown of planned working time, break times and checked-in times, as well as the number of overtime or undertime hours worked:
In the example above, 136 working hours minus breaks are scheduled for the employee in the work schedule. He does not log out and in during breaks. He was logged in for 136 hours and 49 minutes (5 days of vacation were automatically counted), which corresponds to 49 extra minutes for this month. In total, he has accumulated 1 hour and 45 minutes of overtime this year.
Daily Details & Balance
The table shows the individual days of the desired month with the planned and recorded hours. The total balance of overtime or undertime hours achieved on that day is also shown.
- Presence: Planned presence in the schedule. If you use the recording via target times, the target times entered in the employee file will be used for comparison instead.
- Breaks: The sum of break times scheduled in the work schedule
- Planned: The planned target time
- Checked In: The actual time checked in on this day ("actual time")
- Result: The difference between target and actual time on this day
- Balance: The total number of overtime or undertime hours achieved on this day since the beginning of the year
The color coding indicates that there is a significant deviation on a day compared to the target time. So significantly more (green) or significantly less (orange) work was done than planned.
Make Corrections
If check-in times contain errors, for example because a team member forgot to check in or out, a correction can be made. The requirement for this is that it is logged in with a login that has the appropriate rights.
To do this, simply click on the number in the "Checked In" row (1) on the incorrect day and correct the check-in and check-out times.
On the current day (2), this number (as well as the current overtime balance) can only be read correctly after a team member has checked out.