When you use time tracking with Belbo, all team members check in at the start of their work time and check out at the end. Here we explain what reports are available.
Working Hours Report
Under Settings > Time Tracking > Report you will receive a comparison of the recorded and checked-in working hours.
For the desired time period (1) you can see the summary (2) as well as the results of the individual days (3), which add up to the current balance.
The report is generated on a monthly basis and shows the planned and actually worked hours in a clear table. Vacation or sick days are taken into account. Team members with appropriate admin rights can correct the recorded working hours or add forgotten check-outs here (see "Making Corrections" section below).
Overview of Recorded Numbers
In the table on the right side of the employee line, you will find the breakdown of planned working hours, break times and checked-in times, as well as the number of overtime or undertime hours:
In the example above, 136 working hours minus breaks are scheduled for the employee in the shift plan. He does not log out and in for breaks. He was logged in for 136 hours and 49 minutes (5 days of vacation were automatically counted), which equals 49 extra minutes for this month. Overall, he has accumulated 1 hour and 45 minutes of overtime this year.
Daily Details & Balance
The table shows the individual days of the desired month with the planned and recorded hours. The total balance of overtime or undertime hours achieved on that day is also displayed.
- Presence: Planned presence in the shift plan. If you use tracking via target hours, the target hours entered in the employee file will be used for comparison instead.
- Breaks: The sum of break times planned in the shift plan
- Planned: The planned target time
- Logged in: The actual checked-in time on that day ("actual time")
- Result: The difference between target and actual time on that day
- Balance: The total number of overtime or undertime hours accumulated since the beginning of the year on that day
The color coding indicates that there is a significant deviation from the target time on a given day. So significantly more (green) or significantly less (orange) work was done than planned.
Making Corrections
If check-in times contain errors, for example because a team member forgot to check in or out, a correction can be made. The prerequisite is that it is logged in with a login that has the appropriate rights.
To do this, simply click on the number in the "Logged in" line (1) on the incorrect day and correct the check-in and check-out times.
On the current day (2), this number (as well as the current overtime balance) can only be read correctly after a team member has checked out.