With Belbo, you can record your team members' working hours down to the minute. In the calendar, in addition to the target hours entered in the employee profile, the actual work start time and end time of the respective team members are displayed. A monthly report provides information about the hours worked.
This type of recording is suitable for permanent employees who have fixed target hours. For freelancers and hourly workers, recording via the duty schedule is more suitable.
Prerequisites
- You have entered the target hours in the employee records. Only team members who have a registered working time in the calendar on a day can check in and out.
- We recommend using the Employee PIN function. This allows you to ensure that your team members can only check themselves in and out.
Recording target hours in the employee file
In each team member's file, the planned target hours can be recorded for each day of the week.
If employees work on a 2-week rotation, this can also be set up correctly.
Time Recording
Employees now check in and out at the start and end of their working hours.
Absences for this type of recording
Paid absences such as vacation, sick leave, office day, etc. can be recorded in such a way that they always align with the target hours entered in the employee file. These templates can be created and edited under Settings > Duty Schedule Settings > Absences.
If the template is typically created for a full day on which an employee does not appear in the company and does not log in, the option "Consider target working hours as logged in (full day)" can be activated. This way, the target hours planned for that day are automatically counted as fully fulfilled. Suitable for absences such as vacation full day or sick leave full day.
If the template is typically created for a half day on which an employee appears in the company for half of the planned working hours and logs in for this shortened time, the option "Consider target working hours as logged in (half day)" can be activated. This way, the target hours planned for that day are automatically counted as half fulfilled. Time recording now compares the checked-in times with the other half of the target hours. Suitable for absences such as vacation half day or sick leave half day.
Note that the option "Counts as working hours (minutes)" should remain empty in this case. This should only be used if the absence counts as a fixed duration of working time, regardless of the target hours entered in the employee file.