You can create a separate login for each team member so they can log in to the calendar from home or their mobile device, for example.
Create a login for an existing team member
Click on Options » Create login in the file of the desired team member. If this team member does not yet exist, please add them first. How to create a login for a team member who should not appear in the calendar is explained further down on this page.
Follow the dialog that opens and enter the email address of the team member. This must not already exist as a login. How to link an existing login with a team member is explained further down on this page.
Set password
You have the following options to set a password for the team member:
- Determine initial password yourself: You have the option to set the password yourself immediately. Then share this with the person who should have access to the login.
- Send email invitation: The team member receives an email with a link and can choose a secure password of their choice.
How to change the employee password at any time you can find here.
Assign permissions
For each login, you can assign individual access rights. This ensures that the person who has access to the login can only view or change data they are authorized to access. While creating a login, you can choose from various options to make setup easier. After you have finished creating the login, you can view and edit the permissions for this login at any time under Settings > Staff > Permissions.
If you want to limit your employees' login to what is necessary, you can proceed as described here.
Enable two-factor authentication
In addition to the password, you can secure individual logins with a two-factor authentication (2FA). This protects particularly sensitive logins from unauthorized access.
Create a login for a team member who should not appear in the calendar
We explicitly recommend this type of login, which is not directly linked to a team member in the calendar, for your team login. This can be used by the entire team and is well suited if all your team members use the same computer or tablet in their daily work.
You can also create logins for a person who should not be available for booking in the calendar itself for appointment entry. This makes sense, for example, for:
- Management who do not serve customers themselves
- Marketing and sales personnel who enter appointments for your business
- Administrative team members such as reception, webmaster or office staff
Learn more about adding such logins here.
Already registered email address
In your Belbo calendar, each email address can only be registered once. If the team member for whom you are creating a login is already registered, a corresponding message will appear. You can view all already registered team members under Settings > Staff > Permissions.
If you still want to link the already registered email address with the team member, you can link it.
Unlink login from a team member
The login and team member are unlinked after confirmation. The login remains usable afterward. If the login is linked to a profile at multiple locations, the other logins remain.
After unlinking, the login can be edited or deleted under Settings > Staff > Permissions.