With two-factor authentication (2FA), you protect individual logins with a time-limited security code in addition to the password. This significantly complicates unauthorized access to sensitive data such as customer information, revenue and reports, even if a password falls into the wrong hands.
Prerequisites
You need a smartphone with an authenticator app, for example:
- Google Authenticator
- Microsoft Authenticator
- Authy
These apps generate a new security code every 30 seconds and work even without an internet connection.
Enable 2FA for a login
- Open the file of the desired team member under Settings > Employees.
- Open the Login section in the profile.
- Enable two-factor authentication there.
- Scan the displayed QR code with the authenticator app on the smartphone.
- The app is then immediately ready to use and continuously displays new security codes.
From now on, when logging in with this login, the current code from the authenticator app will be requested in addition to the password.
For which logins can 2FA be enabled?
2FA is activated individually per login, not globally for the entire calendar. This way you can specifically secure logins with extensive rights – for example from admins or owners – with additional protection. A shared team login can also be secured with 2FA, but then each person using the login needs access to the same device with the authenticator app.