Skip to content

2-Factor Authentication (2FA) for Logins Setup

With two-factor authentication (2FA), you protect individual logins with a time-limited security code in addition to the password. This makes unauthorized access to sensitive data such as customer data, sales and reports significantly more difficult, even if a password falls into the wrong hands.


You can access this area via Settings > Employees > Click on desired employee > Login



Prerequisites

You need a smartphone with an authenticator app, for example:

  • Google Authenticator

  • Microsoft Authenticator

  • Authy

These apps generate a new security code every 30 seconds and work even without an internet connection.

Enable 2FA for a login

  1. Open the file of the desired team member under Settings > Employees.

  2. Open the Login section in the profile.

  3. Enable two-factor authentication there.

  4. Scan the displayed QR code with the authenticator app on the smartphone.

  5. The app is then ready to use immediately and continuously displays new security codes.

From now on, when logging in with this login, the current code from the authenticator app will be requested in addition to the password.

For which logins can 2FA be enabled?

2FA is activated individually per login, not globally for the entire calendar. This allows you to specifically secure logins with extensive rights – for example, those of admins or owners – with additional protection. A shared team login can also be secured with 2FA, but each person using the login will then need access to the same device with the authenticator app.


Learn how to create a login for a team member or change a team member's password in the linked articles.


An overview of all access restriction options can be found here.