Everything about: Appointment Entry & Management

Rooms and Equipment (Resources)

Rooms and equipment can be linked to your services. This way they are blocked and double bookings are prevented.

You can access this area via Settings > Rooms and Equipment (Resources)
If this function is not enabled, it can be activated via "Settings > Add Function".

Application example:
The service "facial treatment" can only be performed in the only cosmetics room, the service "manicure" only at the manicure table. These rooms and equipment are displayed in the calendar in addition to the staff members and their occupancy is visible, so that double bookings are avoided.

Strict Product Mode

You can create appointments in your calendar outside working hours or assign services to employees as an exception, even if these are not provided for in the competency settings of your service. This gives you some flexibility when entering appointments, but can also lead to errors in the hustle and bustle of everyday life.

Your calendar can warn you as soon as you enter an appointment that is not correctly entered with regard to the time or competency settings. To do this, you can activate the Strict Product Mode.

You can access this area via Settings > Calendar > Appointment Entry.

New Customers

To save that this is a new customer, simply click the New Customer Appointment field during the appointment entry. A small "New" indicator will then appear above the name in the calendar, and you'll know at the first appointment that you might want to introduce yourself a bit more thoroughly. Read more →

Print individual appointment

You can print the appointments of your customers with the bond printer to give them to your customers as a reminder. This is especially useful for customers who have neither an email address nor a mobile phone number and therefore cannot receive email and SMS reminders.

You can access this area via Click on an appointment > Print.

Cancellation of Appointments

If you wish, you can allow your customers to cancel appointments independently.
Read more →

Appointment Rescheduling

Moving appointments in the Belbo calendar is very simple. Whether you want to move an appointment by a few minutes or several weeks.
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Appointment search

If appointments are changed, moved or deleted from the calendar, you can track when these changes were made in various ways. If you use the Employee PIN function, you can also see which of your employees made these changes.
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Print all appointments of the day

You can print the appointments for the day in a convenient overview. You can give these to your employees when they work in rooms where no internet-capable device is available.

You can access this area via clicking on a date in the calendar > print appointments.

View appointment details

You can view numerous pieces of information about every appointment. Customer name and services are already clearly visible directly in the calendar. By clicking on an appointment, you can find out many more details.
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Create new customer during appointment entry

Go to the calendar, left-click for the new appointment and enter the customer data completely. After saving the appointment, the customer is automatically added to the customer overview in alphabetical order.
Read more →