Daily Closing

If you work with the Belbo cash register system, you must create a daily closing report for the current day every day.

This guide assumes a user with all cash register rights. In Cash Register Rights, you can hide individual areas of your cash register for specific users. If you as an owner do not see certain areas shown here in your cash register, please log in with an authorized login or contact the Belbo team.

Daily Closing Overview

In the overview, you will find all past daily closings and can create the closing for the current day.

1. If there are open bookings on the current day that are not yet included in a closing, information appears showing how many bookings already exist. At this point, you can easily create the day's closing using the "+Create Daily Closing" button.
2. In the date selection, you can browse back to the past and view all previously created closings.
3. The table below shows the current month and all closings created so far. It is organized by date and payment methods. The cash register balance at the beginning of each day is also shown.
4. From the overview, you can see who created the respective closing.
5. Each closing has its own sequential number.
6. In the "Cash" column, you can see the cash payments and cash withdrawals for each day.
7. On the right side of the table, the most common export formats for each closing can be downloaded.
8. In the side menu, you have access to numerous meaningful statistics.
9. Daily cash expenses are recorded before creating a daily closing.

Creating a Daily Closing

• When creating the daily closing, the cash register balance must be counted and reconciled with the displayed cash register balance. If there is a shortfall, it must be compensated.
• All redeemed vouchers must be kept and filed with the daily closing.
• The total of card payments must be reconciled and match.
• In case of discrepancies, the invoices must be corrected accordingly.

Before creating the daily closing, all appointments of the day must be cashed and all cash expenses must be recorded.

1. Click "Cash Register" in the top right of the main navigation
2. Click on "Closings".
3. Click "Create Daily Closing" in the header area of the overview or in today's date line.
4. Check the displayed total values (see below under "Closing Review").
5. Note any special occurrences in the comment field.
6. By clicking "Create Daily Closing", you have automatically created a daily closing draft. This can be easily reviewed, closed again, and corrected. Only click "Save" when the closing is to be created.
7. After the daily closing has been created, print the detail PDF and attach the receipts.

On closed days where no bookings took place, no closing needs to be created.

Closing Review

Before you click "Save", this overview is a daily closing draft. You can leave this at any time by clicking the X button (1) and reopen it. When you reopen the draft, any changes made will be automatically applied. Only after everything has been thoroughly reviewed and corrected, click "Save" and a daily closing with a fixed closing number will be created. This should preferably not need to be corrected anymore.

If a draft was accidentally created, it can be deleted again using the "Options" button (5).

Counting Cash

Check the cash receipts shown (2) as well as the cash amount under "Cash Register Balance End" (3). We recommend using the Counting Protocol to make it easier to count the cash balance.

Checking Other Payment Methods

Reconcile the amounts shown (2) with the Z receipt from your card terminal and any submitted vouchers or other payment methods (e.g. PayPal). Only when all amounts shown are correct, click "Save" (6).

Error Correction

If discrepancies appear (e.g. due to incorrectly cashed appointments with mixed up payment methods), the day's bookings can be analyzed in the "Details" tab (4). As long as it is a daily closing draft, the mixed up payment methods can be changed in the Details tab.

If cash expenses have been forgotten, these can be recorded in the "Expenses" tab.
After all corrections have been made, the overview page of the closing draft can be called up again and the "Save" button can be pressed.

The closing is complete!

Closings Not Created

If bookings (expenses or appointment cashings) were created on a past day that are not yet included in a closing, your cash register will report this. This is a violation of GoBD. Create the closing as soon as possible.

If there are multiple closings not created, they must be created in the correct order, starting with the date furthest in the past.

Correcting Created Daily Closings

Ideally, a carefully reviewed daily closing is created daily, which does not require subsequent correction. Should a correction be necessary, you can recreate daily closings already created in Belbo. Detailed information on this can be found in the article Correct Daily Closing.