In Belbo, you must also maintain the operating hours of your rooms and equipment. This ensures that the required equipment is always available for booking. If you wish, you can also automate this process.
Requirements for automatic working hours
Automatic working hours are based on the opening hours entered in the calendar. It is therefore important that your opening hours are correctly stored. Your opening hours are displayed in your calendar as a gray hatched area. They serve as a visual reference in the calendar and have no effect on the bookability of your employees. It is therefore quite possible that opening hours that may have been entered incorrectly in the past had no impact on your daily operations and were therefore not noticed or corrected.
- Check the opening hours in the calendar. These are normally located to the right of each date tab.
- If the opening hours are hidden, refer to the hatched areas in the calendar.
- To adjust the opening hours, proceed as described here.
Example of hatched opening hours in the calendar:
Activate automatic working hours
- Click on the desired resource in the calendar and then "Show Profile". If resources are hidden in your calendar, you can open the profile under Settings > Rooms and Equipment.
- Enable the "Automatic Working Hours" function.
- Save your entry.
After saving, the working hours of the selected resource will be automatically entered within the opening hours. From now on, this process will be repeated every time the calendar is reloaded until you deactivate the function again.
Block rooms & equipment with automatic working hours
To block rooms and equipment with automatic working hours, proceed as follows:
- Drag the desired time across the calendar with your mouse.
- In the appointment dialog that opens, click "Internal Appointment".
- Enter the reason for the blockage and save your entry.
In the background, the availability ("working hours") of the resource is still entered. However, the blockage prevents the resource from being booked.
If your rooms and equipment are hidden in the calendar, please click "All" in the bottom right of the calendar and select the rooms and equipment to be displayed.
Automatic working hours in the schedule
You can also recognize automatic working hours in the schedule. Employees and resources for which this function is enabled have a corresponding symbol (green circular arrow) next to their name:
Rooms and equipment marked in this way do not need to be manually transferred into the future.
Enter working hours manually
If you do not want your rooms and equipment to be automatically available within opening hours, you can of course also enter the availability manually. This is suitable if:
- Your resource should not be bookable during the entire opening time, but for example only in the afternoon.
- You use the resource to limit services to specific days of the week or times.
- You want to enter availability flexibly again and again.
In this case, do not enable automatic working hours in the resource profile. Learn how to enter availability manually here.