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Logins & Rights›Rights

Law: Delete Daily Closings

You can access this area via Settings > Employees > Cash Register Rights

With this right, a daily closing can be deleted and recreated retroactively. Attention for users in Germany: Any retroactive change constitutes a violation of GoBD. Users without this right will receive an error message when attempting to delete.

There are individual cases where it might make sense to reopen the previous day:

  • For example, if EC transactions are missing. However, all changes are logged and traceable. This is particularly relevant for users from Germany.
  • A saved daily closing contains fundamentally incorrect information that must be corrected. In this case, it may make sense to recreate a past daily closing. All retroactive transactions receive an additional invoice number, which - if the day was very long ago - can create confusion. We recommend only deleting a daily closing if it is no more than 1 week old and does not cross a month boundary.

Please note that if changes to the daily closing affect the cash register balance, all subsequent cash register closings must also be recreated. Learn more here. Therefore, it is advisable not to retroactively change transactions that affect the cash register balance. If you proceed carefully when counting the cash daily and use the count log, this usually cannot happen in the first place.

If the daily closing is very old or crosses a month boundary, we strongly recommend sending the changes directly to your tax advisor so they can correct the accounting.

Application example:

Compelling reasons could be:

  • Forgotten cash payment (Note: Enable the count log requirement to prevent this in the future.)
  • EC/Cash mix-ups (Note: Enable the count log requirement to prevent this in the future.)
  • Forgot to collect payment for appointment (Note: only collect retroactively in real emergencies, otherwise book to today's date and inform the tax office of the payment receipt.)

Important: Changes are logged and are traceable in all exports for the tax authority.
Only owners and senior team members should have this right.

An overview of the meaning and assignment of rights can be found here.
Categories: Rights

Have a question? Ask it here.

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