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Structure

Feature: Cash Register › Invoice Design › Receipt Structure

You can design the structure of your receipts yourself.

You can access this area via Settings > Receipt Design > Structure If this function is not enabled, it can be activated via "Settings > Add Function".

Please note that improper setup of this function may prevent receipt printing.

Define Receipt Structure

If you would like to define the structure of your cash register receipts yourself, numerous placeholders are available to you with which you can specify the order and alignment of the desired elements. Basically, there is a receipt design in belbo, so you don't have to use the receipt structure. If you decide to customize your receipt, all fields must be defined in this form. As soon as you save an entry, the default receipt structure in belbo will be overwritten. Until you have finished configuring it, your receipts may be incomplete or unable to print.

Text Placeholders

Available Placeholders
You can use the following placeholders for your receipt structure. Please pay attention to the exact spelling including capitalization and both % signs at the beginning and end of a placeholder.

  • %STANDORTNAME% The name of your business (for branches, the respective location name)
  • %INHABER% The owner of your business
  • %STRASSE% The street and house number entered in the location settings
  • %PLZ% The postal code entered in the location settings
  • %ORT% The city entered in the location settings
  • %TELEFON% The phone number entered in the location settings
  • %USTID% The VAT ID entered in the cash register settings
  • %KUNDENNAME% The name of the customer whose appointment was registered
  • %POSITION% The services that were registered
  • %POSITIONPREIS% The respective price of the individual service
  • %TAXRATE% The amount of VAT for this service
  • %RABATTGRUND% The reason for which a discount was granted if applicable
  • %RABATTWERT% The value of the discount given if applicable
  • %RECHNUNGSBETRAG% The total amount of the invoice
  • %BEZAHLT% The money provided by the customer
  • %RUECKGELD% The change given to the customer
  • %ZAHLUNGSART% The method of payment
  • %TAXPERCENT%
  • %NETTO% The net price
  • %ONLYTAX% The VAT included
  • %BRUTTO% The gross price
  • %RECHNUNGSNUMMER% The invoice number
  • %DATUM% The date
  • %UHRZEIT% The time
  • %MITARBEITER% The employee who processed it
  • %ABSCHLUSS% Closing text of the receipt

Formatting of Elements
To format the elements on the receipt, you can use the following elements in addition to the placeholders:

  • [mr] before a placeholder: Text is right-aligned.
  • [m] before a placeholder: Text is centered.
  • *
  • |

Images and Barcodes
If desired, you can supplement your receipts with images and scannable barcodes.

  • [bild] Automatically inserts the image you uploaded under Settings > Cash Register System > Receipt Design > Invoice Fields.
  • [barcode=X] Replace X here with the correct barcode (e.g. 1234567890) to create a scannable barcode
  • [qrcode=https://myURL.de] Replace https://myURL.de here with your own web address to direct users to a page of your choice.

Example of a valid receipt structure
You can copy the following receipt structure and insert it in your cash register settings. Please note that the VAT ID and location phone number (under Settings > Location at the top right) must be entered!

[bild]

[m]%STANDORTNAME%
[m]%INHABER%
[m]%STRASSE%
[m]%PLZ% %ORT%
[m]%TELEFON%
[m]%USTID%

Customer: %KUNDENNAME%

Description|[mr]EUR %
*POSITION:
%POSITION%|[mr]%POSITIONPREIS% %TAXRATE%
**DISCOUNT:
%RABATTGRUND%|[mr]%RABATTWERT% %TAXRATE%
**
*
*TOTAL DISCOUNT:
%RABATTGRUND%|[mr]%RABATTWERT% %TAXRATE%
*

Amount Due|[mr] %RECHNUNGSBETRAG%

[m]Paid|[m]Change|[m]Method
*PAYMENTS:
[m]%BEZAHLT%|[m]%RUECKGELD%|[m]%ZAHLUNGSART%
*

[w=2]|[m]VAT %|[m]Net|[m]VAT|[m]Gross
*TAX:
[w=2]%TAXRATE%|[m]%TAXPERCENT%|[m]%NETTO%|[m]%ONLYTAX%|[m]%BRUTTO%
*

Receipt|[m]Date|[m]Time
%RECHNUNGSNUMMER%|[m]%DATUM%|[m]%UHRZEIT%

Served by: %MITARBEITER%

%ABSCHLUSS%

Example of a valid receipt structure with loyalty program information
You can copy the following receipt structure and insert it in your cash register settings. Please note that the VAT ID and location phone number (under Settings > Location at the top right) must be entered!

[bild]

[m]%STANDORTNAME%
[m]%INHABER%
[m]%STRASSE%
[m]%PLZ% %ORT%
[m]%TELEFON%
[m]%USTID%

Customer: %KUNDENNAME%

Description|[mr]EUR %
*POSITION:
%POSITION%|[mr]%POSITIONPREIS% %TAXRATE%
**DISCOUNT:
%RABATTGRUND%|[mr]%RABATTWERT% %TAXRATE%
**
*
*TOTAL DISCOUNT:
%RABATTGRUND%|[mr]%RABATTWERT% %TAXRATE%
*

Amount Due|[mr] %RECHNUNGSBETRAG%

[m]Paid|[m]Change|[m]Method
*PAYMENTS:
[m]%BEZAHLT%|[m]%RUECKGELD%|[m]%ZAHLUNGSART%
*

[w=2]|[m]VAT %|[m]Net|[m]VAT|[m]Gross
*TAX:
[w=2]%TAXRATE%|[m]%TAXPERCENT%|[m]%NETTO%|[m]%ONLYTAX%|[m]%BRUTTO%
*

Previous Points Balance|[m]Today's Points|[r]Current Points Balance
%PUNKTEVORHER%|[m]%PUNKTEHEUTE%|[r]%CURRENTPOINTS%

Receipt|[m]Date|[m]Time
%RECHNUNGSNUMMER%|[m]%DATUM%|[m]%UHRZEIT%

Served by: %MITARBEITER%

%ABSCHLUSS%

Example of a valid receipt structure with cashier service details
[bild]

[m]%STANDORTNAME%
[m]%INHABER%
[m]%STRASSE%
[m]%PLZ% %ORT%
[m]%TELEFON%
[m]%USTID%

Customer: %KUNDENNAME%

Description|[mr]EUR %
*POSITION:
%POSITION%|[mr]%POSITIONPREIS% %TAXRATE%
**SUBPOSITION:
%SUBPOSITION%|[mr]%SUBPOSITIONPREIS% %TAXRATE%
**DISCOUNT:
%RABATTGRUND%|[mr]%RABATTWERT% %TAXRATE%
**
*
*TOTAL DISCOUNT:
%RABATTGRUND%|[mr]%RABATTWERT% %TAXRATE%
*

Amount Due|[mr] %RECHNUNGSBETRAG%

[m]Paid|[m]Change|[m]Method
*PAYMENTS:
[m]%BEZAHLT%|[m]%RUECKGELD%|[m]%ZAHLUNGSART%
*

[w=2]|[m]VAT %|[m]Net|[m]VAT|[m]Gross
*TAX:
[w=2]%TAXRATE%|[m]%TAXPERCENT%|[m]%NETTO%|[m]%ONLYTAX%|[m]%BRUTTO%
*

Receipt|[m]Date|[m]Time
%RECHNUNGSNUMMER%|[m]%DATUM%|[m]%UHRZEIT%

Served by: %MITARBEITER%

%ABSCHLUSS%

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