You can properly record tips regardless of whether they are given in cash, by card payment, or with the voucher balance. With this function, tips paid by card can be recorded.
Please discuss with your tax office which of your employees need to pay taxes on their tips.
Set Up Tip Rules
- Record tip: Set the account here to which tip payments made by card should be recorded. Once you set an account here, tip payments will be shown on daily and monthly statements as well as in the DATEV export (see below). Please use a tip account that has been explicitly confirmed by your tax office, which may need to be created in your own chart of accounts. We would be happy to support you in setting this up.
- Keep tip in cash register: This function controls the timing and method of payment of tips to your employees.
- Disabled (Default): The system assumes that tips are immediately withdrawn in cash from the register and handed to the employee. The cash balance is reduced accordingly.
- Enabled ("Do not remove tip from register"):
The tip remains physically and mathematically in the cash register or in the business account. - Use case: Use this option if you collect tips and pay them out to the team in bulk (e.g., at the end of the month via transfer with payroll).
- In the daily and monthly statements, you can see how much tip you received. If you want to distinguish between different employees, please create separate tip accounts for each employee (see menu item "Overview")!
- Change for card payment: Specify whether overpayments should be withdrawn from the register. In this case, the amount to be withdrawn will be displayed in the payment process and must be taken from the register by the employee. You can find more information about this further down on this page.
- Enabled ("Always record overpayment for card payment as tip"):
If a customer pays a higher amount by card than the service costs (e.g., €55 instead of €50), Belbo automatically recognizes the difference of €5 as a tip. - No "change" is paid out in cash.
- Enabled ("Always record overpayment for card payment as tip"):
- Disabled:
- If this option is not active, the remaining amount is recorded as a tip for both cash and card payments.
Overview
Check the box in the overview for people whose tips must be taxed.
If you wish, you can assign individual tip accounts to individual employees.
Tips
In the "Tips" menu item you will find an overview of all tips received.
Record Tips via Card Payment
If tips are also paid by card or credit card in your business, these can be properly recorded in Belbo.
- Click on the desired card payment method in the payment method selection.
- Enter the actual amount paid including tip in the number field.
- Click the green confirmation button.
Subsequently, the tip paid must be withdrawn from the cash register!
In the cash system, the tip is withdrawn from the cash register, so the evening's cash balance accounts for the tip withdrawal.
Tip Payments on Daily and Monthly Statements
If an account has been entered in the tip function, tip payments will also be shown on the statements.
Example of tips in the daily closing PDF
You can download a detailed cash register documentation here.