This article is particularly relevant for users from Switzerland.The Parity Commission for the Swiss Hairdressing Trade (PK Coiffure) monitors compliance with the collective labor agreement in the Swiss hairdressing industry - and checks, for example, the working conditions of companies subject to the collective labor agreement on a random basis or upon notification. During such an inspection, salon owners must demonstrate that employees and apprentices in the salon do not exceed the statutory working hours and that mandatory breaks are observed.
This is what PK Coiffure writes on their website
For employees to whom the working time regulations of the Labor Act apply, working time must be recorded. It must be traceable for each employee when they worked, took breaks, and ended work. Based on this information, it can be verified whether the working and rest time regulations of the Labor Act have been complied with. The employer is obliged to keep these working time records for 5 years.
If working hours and breaks are properly maintained in the schedule and calendar, it is easy to export the corresponding reports and statistics requested by PK Coiffure. The Excel template provided by PK Coiffure can optionally be downloaded here <a href="https://www.pk-coiffure.ch/media/files/Arbeitszeitdokumentation_elektronisch_2020.xlsx">here:
Required Information:
- Name
- First Name
- Date of Birth
- Social Security Number
- Street
- Postal Code
- City
- Country
- Work Percentage (%)
- Vacation Days/Year
- Compensation Balance from Previous Year
This information cannot currently be exported; however, it is recommended to create a cover sheet per employee in a program such as Microsoft Office Word or OpenOffice (free).
For each day, the following points must be demonstrable per employee:
- Hours Worked (Total)
The following statistic is recommended for export:
Settings > Statistics > Reports > Work Months: This export shows for each month for all employees the daily hours worked or absences:
PK Coiffure not only monitors hours worked, but also actual breaks and working hours:
- Start of Working Time
- End of Working Time
- Start of Break
- End of Break
The following statistic is recommended for export: Settings > Statistics > Reports > Work Weeks - HTML: This export shows for each week for all employees the start and end of working and break times:
Note: PK Coiffure specifies which different types of absences should be distinguished:
- FE = Vacation Check pursuant to Art. 33 CLA
- FT = Holiday Check pursuant to Art. 33 CLA
- Holidays which are treated as Sundays pursuant to cantonal legislation.
- KR = Illness
- KA = Brief Absence If employees were temporarily absent from the workplace during working hours to fulfill private obligations.
- UN = Occupational Accident or Non-Occupational Accident
- BE = Paid Leave Days pursuant to Art. 34 CLA
- MU = Maternity Leave pursuant to Art. 44 CLA
- TK = Conferences and Courses pursuant to Art. 35.2 CLA
- FW = Free Weekday on which no work is performed. For example, Monday or Sunday.
- KO = Compensation for Overtime Work pursuant to Art. 25.3 CLA
The absence types can be supplemented or changed as follows:
<a href="/absences/
" target="_blank">Absences