This article is particularly relevant for users from Switzerland.The Joint Commission for the Swiss Hairdressing Industry (PK Coiffure) monitors compliance with the collective labor agreement in the Swiss hairdressing industry - and checks, for example, the working conditions of companies subject to the collective labor agreement through random or reported inspections. During such an inspection, salon owners must demonstrate that employees and apprentices in the salon do not exceed the legally permitted working hours and that mandatory breaks are observed.
The PK Coiffure states on its website
Working time must be recorded for employees to whom the working time regulations of the ArG (Labor Act) apply. It must be traceable for each employee when they worked, took breaks, and finished work. Based on this information, it can be verified whether the working and rest time regulations of the Labor Act have been complied with. The employer is obliged to keep these working time records for 5 years.
If working hours and breaks have been properly maintained in the schedule and calendar, it is easy to export the corresponding reports and statistics required by the PK Coiffure. The Excel template specified by the PK Coiffure can optionally be downloaded here <a href="https://www.pk-coiffure.ch/media/files/Arbeitszeitdokumentation_elektronisch_2020.xlsxdownload:
Required information:
- Last name
- First name
- Date of birth
- Social security number (AHV no.)
- Street
- Postal code
- City
- Country
- Working percentage (in %)
- Vacation days/year
- Compensation balance from previous year
This information cannot currently be exported, but it is recommended to create a cover sheet per employee in a program such as Microsoft Word or OpenOffice (free).
The following points must be verifiable for each day per employee:
- Hours worked (total)
For this, we recommend exporting the following statistic:
Settings > Statistics > Reports > Work months: This export shows the daily hours worked or absences for all employees for each month:
The PK Coiffure not only checks the hours worked, but also the actual breaks and working times:
- Start of working time
- End of working time
- Start of break
- End of break
For this, we recommend exporting the following statistic: Settings > Statistics > Reports > Work weeks - HTML: This export shows the start and end of working and break times for all employees for each week:
Note: The PK Coiffure specifies which different types of absences should be distinguished:
- FE = Vacation control per Art. 33 GAV
- FT = Holiday control per Art. 33 GAV
- Holidays which, according to cantonal legislation, are treated equivalent to Sunday.
- KR = Illness
- KA = Short absence When an employee was briefly away from the workplace during working hours to attend to private obligations.
- UN = Occupational accident or non-occupational accident
- BE = Paid leave days per Art. 34 GAV
- MU = Maternity leave per Art. 44 GAV
- TK = Conferences and courses per Art. 35.2 GAV
- FW = Free weekday on which no work is performed. E.g. Mondays or Sundays.
- KO = Compensation for overtime work per Art. 25.3 GAV
The absence types can be added or changed as follows:
<a href="/abwesenheiten/
" target="_blank">Absences