Cash Register Austria (RKSV) – Getting Started

This article is particularly relevant for users in Austria.

The Belbo register supports the Austrian Cash Register Security Ordinance (RKSV). Every cash transaction is electronically signed and continuously stored in a tamper-proof data collection protocol (DEP). A machine-readable QR code appears on each receipt, which can be used to verify the authenticity of the receipt.

In this article, you will learn what you need to get started and how to activate the RKSV register in Belbo.

You can access this area via Settings > Cash Register (RKSV)

Requirements

Access to FinanzOnline (for your company or through your tax advisor), with a Cash Register Web Service User (see below).
Your company details (company name, address, UID number or tax number).
The free BMF Receipt Check App on a smartphone to verify the start receipt.

Activating the RKSV Register

1
Open Cash Register (RKSV) and click "Activate RKSV" in the Settings tab.
2
Check or complete your company details: Company Name, UID Number (or Tax Number if you don't have a UID), as well as Street and House Number, Postal Code, and City.
3
Enter the login credentials for your Cash Register Web Service User from FinanzOnline: Participant Identification, User Identification, and PIN.
4
Under Authorization, check the box (costs will be displayed there) and click "Activate (Paid)".
5
Belbo will now set up the signature creation unit and the cash register and automatically register both via FinanzOnline. This may take a few minutes. Afterwards, Cash Register Status, Register ID, and Signature Creation Unit will be filled in on the Settings tab. If something doesn't work, you can see the reason under Last Error.

You do not have to register the register yourself at FinanzOnline – Belbo will do this during activation. For this, only the Cash Register Web Service User is required.

Creating a Web Service User in FinanzOnline

If you don't yet have a Cash Register Web Service User, create one in FinanzOnline in the user administration (User Type Web Service, permission for the Cash Register Web Service Interface). Your tax advisor can assist you with this. Do not use your personal FinanzOnline login credentials for this.

Other Areas

Invoices – the signed receipts from your cash register.
Start, Monthly, and Annual Receipts – the legally required special receipts (see below).
DEP Backups – backups of the data collection protocol, which you must retain for 7 years.

Checking the Start Receipt

When the register is put into operation, it creates a start receipt. After registration, scan its QR code with the BMF Receipt Check App – this completes the commissioning. Keep the start receipt.

Special Receipts During Operation

Receipt	When?	What to do?
Start Receipt	When the register is put into operation	Verify with the BMF Receipt Check App and keep it
Monthly Receipt	At the end of each month	Generated as a zero receipt, no further action required
Annual Receipt	Monthly receipt for December	Verify with the BMF Receipt Check App by February 15th at the latest and retain for 7 years
Closing Receipt	When the register is decommissioned	Report decommissioning at FinanzOnline

Failure of the signature device: If the signature fails for more than 48 hours, the failure must be reported at FinanzOnline. Receipts created during the failure are marked as "Security device failed" and are re-signed with a collection receipt after recovery.